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What Is the Unicorn in your Business?

Once upon a time, there was a small business owner who thought magic would grow her business. Someone she trusted told him that he needed a unicorn, and all the pieces she needed would fall into place.

What is a unicorn?
I define it as a mythical, magical creature, attributed with magical powers. There may be some historical reference based on someone’s interpretation of something they couldn’t explain. When the interpretation fills, a story emerges. The details provide a context for a story that makes sense of what someone saw or perceived. For example, recently (February 2016) a new species of rhinoceros was discovered and called a unicorn. Most folks when asked think of a white Pegasus-like creature with a spiral horn on the forehead. Our image is a twist on the theme!

So, what’s the point?
Small business owners often chase unicorns in their businesses. They have heard about the features and wish they had one without really understanding their vision, what they will do with it, and the value of having it in their business.

Questions must be asked:
    •    Why is this important to me?
    •    What impact will capturing a unicorn have on my business?
    •    What is necessary to keep it happy and useful? (updates, resources)

For example, we can substitute the words technology or personnel for unicorn, yet the same questions must be asked to determine the value the “unicorn” adds to the business.

As a coach, I observe too many small business focused on things rather than advancing their leadership skills and developing their team members. They hear about something new and run out to buy it without asking the above questions.

Now, I advocate reasonable fantasy, which expounds on your vision, but chasing rainbows is a serious waste of resources (time, money, and quality standards).

There is only one antidote when bitten by a unicorn!
The only antidote for being “bitten by a unicorn” is a solid, detailed plan. Typically, called a business plan, writing out the key elements, that people need to know about your services or products, is a strong start—the purpose of the business (why you are in business), what is your promise, why you’re the one to deliver on it, and who else is already doing it, and what will be different about you doing it.

Embed continuous improvement as a value into all aspects of the business. Include the 3-Phase Loop—implement, monitor, and adjust within a set time frame.

When you answer these high-line ideas, add at least three detailed bullet points beneath each one.

Recognize that the marketing plan, 70% of a full business plan, drives the business. Too many people have ignored this truth and attempt to run a business without a solid marketing plan. All “moving parts” must be in place before opening the doors.

A Written Marketing Plan Will Reduce Anxiety

The essential step is to begin. Details and ideas will follow. Think big and in technicolor and the rest will follow. Capture it all, then prioritize what will provide the biggest revenue. Now, we have to reality test the idea. Pass out samples, ask what people like, what attracts their attention? Make any adjustments for improvement (these can be part of a Phase 2 launch of new products or services)

Log Unicorn Sightings!
Get a shoe box and every time you “see” a unicorn, put the idea on a sticky note and put it in the box. That way it will not be forgotten and you can review the contents quarterly to check if it is good timing
for it.

Useful Unicorn Tips:
I use Evernote (when you enter your email, Evernote links us a gives us both free services!) for this exercise. This is how I capture articles and pertinent research for my clients’ projects. Organizing data is easy and keeps everything in one place.

The voice memo app on my phone is useful. To add functionality, Dragon Dictate (free download in app store) transforms voice messages into editable text. What a time saver not having to transpose notes.

The unicorn image is also a way to remember to have fun and use your imagination to keep ideas flowing and us engaged in our work. Happy sitings! —MC

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Tips on Productivity Tools


One of my stress saving tools is Evernote. This application has a free component and I use it daily. How does it serve me?

It puts all my information in one place, easily labeled and organized so I can find it!
Average Americans spends one year of their life looking for lost or misplaced items. US News and World Report (For more stats, visit http://simplyorderly.com/surprising-statistics/)
As a coach, many clients come to me in overwhelm mode.

The condition can be debilitating. That is why I prefer to reduce stress as a first step to mastery rather than focus on performance. The performance will follow once the chaos is at a manageable level!

Research is part of the service to my clients. The Evernote app and Internet “clipper” permit me to capture data and articles I need to reference. I can review the material at a separate time without breaking the flow of my work at the moment. It is easy to be distracted when gathering information and not knowing where to put it or how to use it immediately.
Then, there is the nagging fear of forgetting something. Evernote is my cure for that too!
For example, when I was renewing my coaching credential, I had to have coursework CEUs. During that time, I listened to webinars and was able to take notes directly into Evernote, add links and recordings. It was all in one folder!
Another tool I use is Reminder Fox on the Firefox browser. It is an ”add on.” Nothing fancy, it is easy to use. I like the pop-up feature; it gets my attention.
Finally, I give myself breaks. No one is pushing me but me. I remind myself that it is important to maintain perspective and parse my workload by priorities. I do a daily triage of sorts to be sure I am attending to what MUST be done rather than getting lost in the weeds of distraction.
This would make a delightful webinar. There are many tips and tactics to use. Let me know if that interests you. —MC
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How Business Literacy Can Solve Organizational Issues Quickly-Part 3

Welcome back. Continuous improvement is a noble goal. It is often an intention that does not become realized. Here are several ways to begin your process to get you into action mode. Parts 1 and 2 are available at Business Influences! Blog.

Part 2 Summary:
·      Competence is KPI (key performance indicator) of Business Literacy™.
·      Communication skills are critical.
·      Highlight an emphasis on accuracy and fact-based presentation to achieve desired outcomes.
·      Set expectations by how others reference your company, use of uplifting language, and examples of courteous behavior.
The key is to keep the discourse civil and spacious enough for different ideas to stand and flourish. Practiced Literacy raises emotional intelligence across the business enterprise and within the company culture.
Welcome to Part 3 in our Business Literacy™ Series
Please accept five Coach Cubas Coins as a personal gift and invitation to enjoy a personal coaching session. Register your coins here.
Although simplicity is a desired approach to sharing information, the best-practices transformation process is far from simple. Here is a helpful resource in setting up your process—Baldrige Quality Principles: http://www.nist.gov/baldrige/
Part 3 discusses “how” you we can accelerate what you are already achieving into best practices.
3 Best practices are born from business literacy. These are solid starting points:
1.    Internal company communications
2.    Customer or prospect communications
3.    Team member behavior and how the audience perceives it, internal and external.
Here is a starting point, short assessment to begin to catalog and capture your best practices and areas for improvement:
Each department, sector, team, does their own assessment with each team member participating. This is vitally strategic when managing remote locations.
1.    Document what your clients and customers feedback to you. Use the actual words.
2.    What flows well throughout your office?
3.    What captures your attention from your team? Your observations. “I like . . ., I want to change . . .
4.    Where are the stoppages, continuous errors, and breakdowns? Fix them or make a list of priorities that will have the most impact on your team.
5.    Ask your team what the priorities are. Get two or three solutions for each one. Be sure to give credit to the individuals.
6.    Have your team list the top companies they would like to work for and why.
So, where do I begin?
Action Plan to transform a company culture—Initial Phase 1 month
Establish a baseline.         Time frame: 1 week
This activity is about progress and advancement, not about criticism and judgment to condemn anyone. A fair and open environment must be created for this plan to work well.
This report is reviewed and findings are shared in a team meeting.
Document what tools are available already.
What do we add like coaching sessions, team coaching, practice, online learning
Leadership is the essential ingredient.           
A 360º assessment is useful here to remain neutral and do what is “good for the house.”
How the leader receives the feedback is worthy of note as well. The 360º assessment keeps it as neutral as possible while providing valuable insights.
How the leader behaves sets the tone for the team—non-verbal cues like hands in pockets, tone of voice, engagement with eye contact, and Plain English to deliver Information.
Feedback on what team members desire from the leaders is essential. They based it on their personal experience. In this feedback, team members state what they need from the leader.
Information Flow
o   Where are the blocks, continuous errors, gaps, and breakdowns?
o   Fix them or make a list of priorities that will have the most impact on your team.
o   What new personnel is required?
Review Policies & Procedures
Keep and refresh what still works and eliminate outdated information. Check manuals, orientation plans, and website.
What equipment was added?
            What new training is required?
What new skills are required for better service and exceeding customer expectations?
            Everyone or specialists assigned.
                        Provides time to migrate all staff.
Please submit your findings (as a PDF or Word document) if you would like to be acknowledged as a progressive company built upon continuous improvement!
mcubas@positivepotentials.com
As a bonus, I will select one example (with your permission) you provide and produce a case study for you to post and share with your customers, prospects, and online audiences and social media. Tune in.
Upcoming Series Part 4—Business Literacy™ in Action
In Part 4, I will share with you more ways to accelerate what you are already achieving into best practices and a case study.
Please check back and have the blog delivered to directly to you.
Thank you.
 Michelle Cubas, CPCC, ACC, Business Analyst & Certified Coach
Resources for you
Article: http://www.strategy-business.com/article/00318?gko=c7329
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